What makes freight settlement so time‑consuming even today

Freight settlement is the most labour-intensive process in transport logistics – and the one most prone to errors. Every invoice is checked manually, and every item is reconciled individually. If something is wrong, the back‑and‑forth begins: checking with the carrier, clarifying, correcting, approving – often taking days and involving several departments. Anything that slips through the net during the check gets paid. This results in ongoing effort and errors that cost money.

How the credit note process makes the audit unnecessary

With ELOGATE, invoicing is generated automatically based on the services provided, without any manual checking. The items to be invoiced are determined from the outset by the pre‑defined terms and conditions – so errors don’t even arise in the first place. This eliminates the most labour-intensive part of the process, and your figures are accurate without the need for any reworking. ELOGATE supports you with these modules:

Freight settlement
Billed automatically – with no need to check invoices.
Document management
Delivery notes and receipts – recorded automatically and allocated correctly.
ERP integration
Your ERP system remains at the forefront – ELOGATE takes care of transport management.

The benefits of ELOGATE for you

Weeks of testing work are saved, year after year.
No more money lost due to overcharging or incorrect billing.
No more late‑night phone calls every time there’s a discrepancy.
Skilled staff free to focus on more important matters rather than checking invoices.

FAQ on automating freight settlement

Instead of checking a freight invoice, ELOGATE settles accounts using a credit note process. Every service accepted automatically generates an outstanding item, which is collated and settled as a credit note – eliminating the need for manual checking.

Because the terms and conditions are stored in the system and only verified, approved services are included. This prevents over‑billing and incorrect billing from occurring in the first place, rather than having to track them down and sort them out afterwards.

The service provider records unplanned services directly and submits them via a structured approval process. Only items that have been checked and approved are invoiced.

The standard procedure at ELOGATE is the credit note process, as it eliminates the need for invoice verification altogether. Where a process does, however, rely on carrier invoices, these are checked against the stored terms and conditions with the aid of the system and then approved – again, without the need for manual reconciliation item by item.

As the most time‑consuming and error-prone process is eliminated, automation provides immediate and tangible relief for the accounts department – the need for checks and clarification loops is eliminated from the very first payroll run.

Experience your transport logistics just as they should be — automated and under control.

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