A statement that adds up without the need for an audit

In many industrial companies, every freight invoice is still painstakingly checked by hand – the most time‑consuming and error-prone step in transport logistics. With ELOGATE, you settle payments directly via the credit note process based on the services rendered; additional costs are processed via an approval workflow; and the finalised data is sent to the accounts department via EDI. This eliminates the need for manual checks, follow‑up phone calls and costs arising from errors – without having to check a single invoice.

How freight settlement works with ELOGATE

Performance happens automatically

As soon as the carrier accepts the transport order, the system generates the outstanding service – without the need for manual entry.

Services are collected

The service provider records any unplanned additional costs directly. Only what has actually been delivered is billed.

Settlement by credit note

ELOGATE settles payments periodically via the credit note process. The carrier does not need to issue an invoice, and you do not need to check one.

Handover to Accounting

The credit note is sent to the freight forwarder, and the data is transferred directly to the accounts via EDI and e‑invoicing in accordance with EN 16931.

The benefits of ELOGATE for you

No manual work is required when checking freight invoices.
Only checked and approved services should be included in the invoice.
Accurate billing based on the rules you have defined.
Direct posting to the ERP system, with no follow‑up work required.

Frequently Asked Questions on Freight settlement

Instead of checking a freight invoice, ELOGATE settles accounts using a credit note system. Every accepted service automatically generates an outstanding item, which is aggregated and settled via a credit note – eliminating the need for manual checking.

Under the credit note procedure, the manufacturing company issues the credit note itself, as the transport order is processed via ELOGATE. The carrier does not need to issue an invoice – this avoids the need for invoice verification and process disruptions on both sides.

The service provider records unplanned services directly and forwards them via a structured approval process. Only services that have been checked and approved are invoiced.

Yes. Invoicing data is transmitted via XML/EDI and transferred directly into the ERP and accounting systems as e‑invoices in accordance with EN 16931, using standardised formats such as ebInterface.

As only checked and approved services are included in the invoice and the terms and conditions are stored in the system, discrepancies do not arise in the first place – over‑invoicing and incorrect invoices are avoided.

The standard procedure at ELOGATE is the credit note process, as it completely avoids the need for invoice verification. Where a process does, however, rely on carrier invoices, these are checked against the stored terms and conditions with the aid of the system and then approved – again, without the need for manual line‑by‑line reconciliation.

Experience your transport logistics just as they should be — automated and under control.

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